Organization Chart / Staffing Planning

General
1

Hi All -

I’m trying to create a an updated organizational chart and staffing plan for next year. I have some newer employees who have expressed interest in stepping into new roles. I have created a somewhat optimistic org chart with roles that currently don’t have a need for anywhere near full-time. For example, we have a Marketing manager and an HR manager, etc. shown on our org chart.
I do have some very talented staff that I think could excel in these roles as secondary and tertiary responsibilities.

I’m working to put some hours estimates for each of these roles onto the org chart. So, for example, the HR role may be 25% of a full-time job throughout the year. The marketing role may be 25% of a FTE throughout the year (biased towards winter for planning and content creation )

I wonder if there are any industry ‘standards’ out there for such things. Like one designer supports 10 field employees in a design/ build division or similar. One Project Manager per three crews, etc.

I do realize this varies from business to business but knowing where we compare to others in the industry would be interesting.

For context, we are a smaller design/build firm focusing on mid/higher end landscape renovations.

Thanks !

2

It’s such an important part of keeping everything running smoothly, but honestly, it can feel a bit overwhelming. For me, it’s all about keeping it simple and practical. First, map out the key roles you need to get the job done—don’t overcomplicate it. Then, think about how those roles fit together.
What helps is using tools that make the whole process visual. I’ve found Creaitor.ai super handy for creating charts that are easy to tweak as things change.